vCom Solutions, Inc.

  • Accounts Payable Specialist

    Job Locations US-CA-San Ramon
    Job ID
    Regular Full-Time
  • Overview

    As an Accounts Payable Specialist for vCom, you will focus on handling all vendor invoices from data entry to payments, checking the accuracy of your own work, and then working with the Accounting Manager to ensure payables are managed appropriately at every stage.  Your attention to detail is impeccable, you learn quickly, and you have excellent communication skills.  You have a great sense of pride in your work and strive to contribute to the overall success of the team at all times.  You’re comfortable being held accountable in a team-oriented environment.  You see opportunities to improve processes and confidently bring your ideas to the table.  You’re driven to face challenges head on with a sense of urgency and follow through to reach resolutions.


    In your first month, you’ll:

    • Learn internal systems and processes
    • Understand multi-level GL codes and how to apply them, look for and track balances, credit and adjustments, make the appropriate payments using pre-defined methods
    • Record payments in Quickbooks
    • Learn basic functions of external vendor and partner portals in order to obtain invoices
    • Make connections with vCom team members with whom you will be interacting most frequently (Revenue Assurance, Regulatory)
    • Make connections with our billing contacts at various vendors, and learn the respective portals for each of these vendors


    In your first 3 months, you’ll:

    • Set up new vendors in Quickbooks and Costing Tool
    • Work with Revenue Assurance on identifying and coding carrier credits
    • Learn basic iPath and BDA skills
    • Reconcile vendor balances against internal records
    • Learn how to file disputes with our carriers, and effectively manage the resolution process.


    In your first 6 months, you’ll:

    • Begin taking on auditing of your own entries
    • Be completely comfortable in the role and able to work independently and meet deadlines
    • Identify opportunities to streamline work process and increase efficiency


    What you’ll do:

    • Organize invoices in order to manage the timing of payments
    • Track monthly expected invoices and due dates. Obtain copies of invoices not received
    • Print invoices from online portals and emails
    • Review all the vendor invoices, identify cost of goods invoices vs. managed services invoices
    • Apply judgment to the charge elements in each invoice, ensuring that the correct GL codes are being used.
    • Set up new vendors in Quickbooks, Costing Tool and BDA
    • Enter all vendor invoices into Quickbooks
    • Make vendor payments and record them in Quickbooks
    • Dispute late fees erroneously assessed by vendors
    • Communicate with vendors for any account changes and consolidations
    • Identifying internal pricing errors and solutions
    • Continuously monitor, recommend and implement process improvement initiatives to increases effectiveness and productivity of department
    • Assist in other Accounting tasks as needed
    • File disputes with vendors and follow through to satisfactory resolution
    • Identify additional opportunities to reduce vendor costs
    • Maintain confidentiality of sensitive information
    • Perform other duties as assigned

    What you’ll bring:

    • Minimum 2-3 years of related prior accounting experience
    • Associate degree in Accounting, Finance or other related field; or equivalent combination of education and experience
    • Excellent computer skills, including intermediate level Excel skills
    • Professional demeanor with innate aptitude to understand and ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists and effectively communicate findings in written, oral, diagram, or schedule form
    • Extraordinary attention to detail
    • Ability to work independently and to multi-task in a fast paced environment
    • Ability to communicate effectively with external parties, as well as team member at all levels
    • Excellent communication skills in all areas: verbal, written, and listening
    • Comfort in posing questions and engaging in problem solving dialogue
    • Strong analytical and problem-solving skills
    • Ability to take on projects while maintaining current workload tasks
    • Self-motivated, with high learning aptitude, and initiative
    • Ability to cope with stressful situations and maintain a calm and professional demeanor
    • Ability to work precisely with data and ensure that work meets quality standards

    It’s also helpful if you’ve got:

    • Telecom accounting experience
    • Ability and eagerness to learn new systems and databases
    • Basic knowledge of Quickbooks
    • Intermediate level expertise in Excel
    • Contact Telecom / Billing Data Analyzer experience


    The Selection Process

    • After submitting a resume, qualified candidates will be invited to complete two separate assessments
    • Once the assessments are completed, candidates will participate in a pre-screening phone screen with Human Resources
    • A select group of candidates will be interviewed (rounds of interviews may include the team, the VP of Finance, and vCom’s CEO)


    About vCom

    vCom is the world's #1 Technology Lifecycle Management company.   We empower mid to large Enterprise organizations to manage all of their technology relationships in a much simpler way. We are among the fastest growing companies, most appreciated by employees, and valued by our customers in California Best Places to Work for ten years running. Our growth, innovation, and strong customer relationships are driven by our incredible employees who thrive on delivering amazing outcomes for our customers and team members.


    EEO Statement

    The Equal Employment Opportunity Policy of vCom Solutions, Inc. is to provide a fair and equal employment opportunity for all job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. vCom Solutions hires and promotes individuals solely on the basis of their qualifications for the job to be filled.




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