vCom Solutions, Inc.

  • Travel, Expense, & Events Coordinator

    Job Locations US-CA-San Ramon
    Job ID
    Regular Full-Time
  • Overview

    As the Travel, Expense, & Events Coordinator for vCom, you bring events to life and you’re the life of the party.  Your positive, friendly demeanor sets the tone for all who interact with you. You are versatile and flexible, adapting your sense of urgency to meet each day’s priorities.  You remain calm under pressure.  You see challenges as opportunities to problem solve and collaborate with others.  Excellent customer service is your top priority, always seeking to exceed expectations. You bring your enthusiasm, passion, and sense of humor to work with you daily.


    In your first month, you’ll:

    • Get to know vCom’s executive leadership team
    • Support all internal event planning
    • Develop an understanding of internal systems

    In your first 3 months, you’ll:

    • Get to know the vCom teams, build rapport
    • Begin supporting external company events
    • Gain an understanding of travel and expense systems (Concur)
    • Acclimate to vCom’s culture

    In your first 6 months, you’ll:

    • Partner with HR team to plan and execute annual all-company employee summit
    • Conduct new hire orientations covering vCom’s travel and expense processes/systems
    • Participate in special projects
    • Suggest innovative enhancements to support ongoing improvements

    What you’ll do:

    • Event Planning, including monthly lunches and happy hours and other major events throughout the year
    • Executive Support (expense reports, travel arrangements, meeting logistics)
    • New hire onboarding for travel and expense processes and systems
    • Ongoing meeting set-up, including room configuration, as needed
    • Back-up admin with administrative duties as requested (such as, but not limited to picking up lunch for team meetings)
    • Manage vCom’s philanthropic programs (Junior Achievement, Food Bank, Toys for Tots, and more)
    • Support management team with monthly meeting set up
    • Review incoming emails, instant messages, phone calls, voicemails, etc., and provide timely (same-day) responses

    What you’ll bring:

    • Positive, can-do attitude and a willingness to go the extra mile
    • Strong interpersonal skills with the ability to interact among all levels of the organization
    • Excellent written and verbal communication skills
    • Superior time management, prioritization, and multi-tasking skills
    • Attention to detail and accuracy
    • Resourceful, organized, and independent
    • Self-motivated, with high learning aptitude, and initiative
    • Ability to cope with stressful situations and maintain a calm and professional demeanor
    • Strong PC skills including knowledge of MS Word, Excel, PowerPoint, Outlook, and general knowledge of database software applications
    • BA/BS Degree, or equivalent

    It’s also helpful if you’ve got:

    • 1+ years of event planning and general administrative duties
    • Experience supporting individuals with strong personalities
    • Knowledge of soft phone systems (ex. RingCentral); answering and transferring calls
    • Knowledge with office equipment and maintenance: printers, fax, scanning, mail machine, shredder, projector equipment


    $45-50k annually, based on experience


    Possible Career Paths

    • Ongoing evolution to projects of higher complexity and opportunities to gain exposure to Corporate Marketing

    The Selection Process

    • After submitting a resume, qualified candidates will be invited to complete two separate assessments
    • Once the assessments are completed, candidates will participate in a pre-screening phone screen with Human Resources
    • A select group of candidates will be interviewed (rounds of interviews may include the team, Director of HR, and vCom’s CEO)

    About vCom

    vCom is the world's #1 Technology Lifecycle Management company.   We empower mid to large Enterprise organizations to manage all of their technology relationships in a much simpler way. We are among the fastest growing companies, most appreciated by employees, and valued by our customers in California Best Places to Work for ten years running. Our growth, innovation, and strong customer relationships are driven by our incredible employees who thrive on delivering amazing outcomes for our customers and team members.


    EEO Statement

    The Equal Employment Opportunity Policy of vCom Solutions, Inc. is to provide a fair and equal employment opportunity for all job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. vCom Solutions hires and promotes individuals solely on the basis of their qualifications for the job to be filled.



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